City of Snoqualmie

The City of Snoqualmie, an Equal Opportunity Employer, is located about 30 miles east of Seattle, and less than 25 minutes travel time from the suburban centers and amenities of the Puget Sound’s Eastside communities. The City is graced by Snoqualmie Falls, a natural landmark well known for its spectacular 270-foot cascade located near the Salish Lodge and Spa that attracts nearly 2.2 million visitors each year. The City is also home for a historic train depot, managed and operated by the Puget Sound Railway Historic Association. While City government is focused on protecting the unique character of Snoqualmie and its surrounding environment, economic development initiatives are vigorous. To build economic sustainability, city staff and commissions, residents, community businesses and consultants are working together for thoughtful and measured city planning. Snoqualmie is dedicated to making this community a leader in small city livability and business growth. The City operates under a Mayor/ Council form of government, with the City Administrator serving as the Chief Administrative Officer.
Administrative Assistant II - Fire Dept


$2,490 - $2,969 per month


Part-Time


A union position under the supervision of the Fire Chief. Responsible for the clerical/administrative and receptionist duties for the Fire Department and the Department of Emergency Management. This position requires someone who works cooperatively and effectively with the public, all City Departments, and other employees in a very busy and sometimes stressful office

SCOPE OF RESPONSIBILITIES:
Performs a wide variety of clerical and administrative duties including taking, referring, and handling incoming messages; maintaining manual and computer files; preparing and/or typing reports, records, and correspondence.
Customer service activities include, but are not limited to, greeting and directing the public, and providing general front counter assistance and telephone coverage, including emergency calls, for the Fire Department and the Department of Emergency Management. Respond courteously to inquiries, provide information within scope of responsibility, and refer calls as appropriate to other parties.
Provides staff support for the Public Safety Committee by preparing agendas, recording and distributing minutes, and overall administrative requirements. Prepares and processes agenda bills for all public safety departments as directed.
Provides logistical support to Fire Department training classes, department meetings and various other programs and room scheduling requests.
Ability to work within established guidelines with little direct supervision; ability to perform a variety of tasks at the same time; and ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Process billings, purchase orders, time sheets, and training and travel authorizations and vouchers for all department staff; maintain inventory; order office supplies.

These duties are not inclusive of all duties, and as such, this position may perform other duties as assigned.

EMPLOYMENT STANDARDS:
Education and Experience: High school graduation or equivalent. Five years administrative and accounting experience with preference for municipal experience. Any combination of education and experience which would provide the desired skills, knowledge and ability required to perform the job.

Licensing and Certification:
Valid Washington State Driver’s License with driving record free of serious or frequent violations.
Valid COVID19 vaccination certificate

Skills: Demonstrable proficiency in computer operation, typing (60 +WPM), clerical, filing, ten key, and customer relations. Must be able to operate a personal computer and learn quickly to use the software programs of the department. Must have working knowledge of the Microsoft Office Suite software.

Knowledge and Abilities:
Knowledge of office and accounting practices and procedures; ability to operate calculator, computer, copy and fax machine and communication equipment; ability to work independently and under supervision. Excellent memory and organizational ability, in order to set priorities, perform clerical work for a variety of people, organize workload, handle multiple responsibilities and to meet deadlines. Ability to establish & maintain effective working relationships with Mayor, City Council, City Administrator, Department Heads, fellow employees, the public, City Boards & Commissions. Ability to communicate effectively with diverse and sometimes irate individuals and to handle calmly and efficiently situations ranging from routine to emergency. Ability to understand and execute oral and written instructions. Ability to handle multiple interruptions and adjustments to priorities throughout day. Ability to maintain a strict confidentiality while processing medical reports; understand and follow the HIPPA requirements as set forth by law.


Physical Demands and Work Environment:
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed in an office or conference room setting; typically performed indoors with prolonged periods of sitting. Walking, sitting, standing, bending and reaching is required. Hand-eye coordination and fine manipulation skills are necessary to operate computers and office equipment. Good listening skills. This position is sometimes stressful due to the nature of calls and public contact. Ability to occasionally lift, carry and put away parcels/packages of up to 50 pounds. Some local traveling may be required. Exposure to adverse weather conditions is minimal.


Benefits include:

Paid Vacations

Flexible Scheduling


Job Posted 7/29/2022

Hiring Manager


Kim Johnson

Phone: 425-888-8004

More about Us


https://www.snoqualmiewa.gov

Application Link