Permit Tech / Planning Assistant

$5,973 – 7,268 per month, DOQ

POSITION SUMMARY:
Perform a wide variety of routine and complex tasks including but not limited to: greeting and assisting the public via telephone, via email and in person to provide information regarding the Community and Economic Development Department; Provide information on basic zoning, building, and engineering code requirements and application procedures to permit applicants and the general public; Provide clerical and administrative support to the Community and Economic Development Director and department staff; Prepare, file, and retrieve official records. Assure that procedures are followed in the receipt of permits, review for completeness, routing for substantive review by technical staff, and subsequent issuance of permits; Provide accounting and tracking of development projects.

 
ESSENTIAL FUNCTIONS:
•Answer phones, greet the public, provide customer assistance, cashiering, and resolve customer concerns regarding assigned duties.
•Provide information on basic zoning, building, and engineering code requirements and application procedures to permit applicants and the public.
•Prepare and provide permit application forms and guidance in filling out various permit applications (land use, building, and engineering). Provide explanations of the permitting process and information required to submit a complete application. Assure that procedures are followed in the receipt of permits, review for completeness, routing for substantive review by technical staff, tracking progress of substantive reviews and subsequent issuance of permits.
•Establish project files, prepare, and execute project work orders and other materials for Council approval when required; track staff and consultant time spent on development reviews; maintain copies of bonds associated with projects.
•Conduct preliminary reviews of simple permits for code compliance.
•Prepare documents for code enforcement files and public record requests.
•Prepare and maintain records related to permit issuance, inspection and code enforcement. Schedule requests for inspections.
•Act as department records coordinator; establish and maintain filing systems; archive and retrieve departmental documents and records; document and respond to public disclosure requests.
•Compose, type, and edit a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
•Process department accounts payable, assign account coding, and develop projections of future department expenses for annual budget.
•Maintain department web page; prepare or correct documents for placement on web page and coordinate with web master.

MINIMUM QUALIFICATIONS:
Education and Experience:
•Graduation from a high school or GED equivalent with specialized course work in
general office practices such as typing, filing, accounting, and bookkeeping.
•One (1) year of Customer Service experience.
•Three (3) years of increasingly responsible administrative/clerical experience preferred.
•One (1) year permit-related experience gained through work in a municipality preferred.
•Or any equivalent combination of related education and experience.

LICENSE AND CERTIFICATION REQUIREMENTS:
Valid Washington State Driver’s License: Ability to become a Washington State Notary within six months of hire; and Possession of International Code Council Permit Technician Certification or ability to obtain certification within 18 months of hire.

Benefits Include:

Medical/Dental/Vision

Paid Vacations

Paid Holidays

Flexible Scheduling

Deferred Compensation w Employer Match

Job Posted 3/7/2024