Administrative Assistant II

$19,308.60 - $25,724.40, DOE

Encompass Child Development Center, 9050 384th Ave SE, Snoqualmie, WA 98065
Part-time 20 hours per week, 51 weeks per year
Company EAP, Wellness
IRA & IRA Matching
Sick Leave
11 Holidays, plus week of company time off between 12/25 and 12/31

Work within a fully equipped, technically advanced space in a certified green building. Be the positive first point of contact for children and their grownups receiving supportive therapy services. View mountains, rivers, and possibly an elk herd on your morning commute!

SCOPE: Our Pediatric Therapy Clinic is hiring an Administrative Assistant (II) to provide administrative support to Encompass staff at the Child Development Center, including reception, office administration and internal and external customer service.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
•Greet and check in clients, answer phones and collect co‐pays/payments and insurance information
•Schedule client appointments and communicate therapy appointment changes to therapists
•Complete Clinic records requests in line with HIPAA laws
•Assist with light filing and data entry duties
•Assist with scheduling interpreters as needed
•Oversee the safety, cleanliness and organization of waiting rooms and common workspace
•Initiate opening/closing procedures at beginning/end of day
•Stay current on program information, classes, special events
•Support Pediatric Therapy Team with front office administration and basic facility management
•Support Encompass staff as needed

QUALIFICATIONS:
Required
•Two years relevant experience
•Customer service oriented
•Strong interpersonal skills, with ability to effectively communicate verbally and in writing
•Strong organizational skills
•Proficient in Microsoft Suite
•Ability to maintain confidentiality
•Ability to work independently, take initiative and exercise appropriate discretion and judgment
•Team oriented with flexibility mindset
•Valid driver’s license, insurance and vehicle

Preferred
•Bilingual English/Spanish

PHYSICAL DEMANDS: General office environment, light lifting (up to 20 pounds) and bending may be required. May be exposed to cleaning products.
Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.

Encompass is an Equal Opportunity Employer. Qualified applicants receive consideration for employment without discrimination based on gender, marital status, race, color, religion, national origin, age, or the presence of a non-job-related medical condition or handicap.

Encompass is a private non‐profit serving the Snoqualmie Valley and Issaquah communities for over 50 years. Our mission is to partner with families to build healthy foundations for children. We believe what happens early in life matters. We offer high quality, leading edge early childhood educational and therapeutic services to all children in our communities.

Disclaimer: The information in this job description has been designed to indicate the general nature and level of work performed by employees in this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications of employees in this job.

Job Posted 3/10/2024